Businesses are built like pyramids: there are more employees working on the lower ranks, with all of them supporting the few big bosses at the top. Many major decisions, however, are made by those who govern, so that requests have to be taken through several divisions to be approved. From the bottom down, department after department hears requests for money, until finally, an approval is made and the person who needs the money receives it.
Although seemingly bureaucratic, such a system can save a company money, and can ensure that company money is spent only on things that the company needs. Emergencies, however, cannot be avoided. If a virus or malware suddenly enters the business computer network, all computers will be affected, and important documents may be lost if computers are not fixed immediately. Employees traveling on a business trip for the company may suddenly need paper at the last minute, to print out contracts. They may need to transfer to another country or state to catch up with a client at the last crucial moment. They may need to close a deal, buy equipment, or conduct business while away from the office.
With emergencies such as these, you may need a business credit card to cater to your emergency needs. A business credit card can ensure that your computers will be speedily repaired, and your network will be up and running in time for you to finish your reports. If your employees carry business credit cards while they are out on company-sponsored trips, they can make their emergency purchases, print out their reports, buy important equipment, and close their deals without worry. A corporate credit card, moreover, will keep your employees safe, as it can be dangerous to travel with large amounts of cash on hand.
There are now several business credit card packages available, all of them with rewards that you can use for your company. For instance, some business credit card packages allow airline miles to be added every time a purchase is made. Such a privilege can be useful for employee travel. Other business credit card packages can give you discounts at partner establishments, such as office supply stores, bookstores, and computer shops. Most business credit cards, moreover, have higher credit limits in order to meet the purchase needs of businesses. Moreover, if your business is in good credit standing, the credit card company can waive its obligatory annual fee.
With all these incentives, it can be difficult to track purchases made by business credit card holders. If you are interested in purchasing business credit cards for your employees, you must formulate strict rules and regulations on the use of these cards. Business credit cards should be used to purchase items, goods, and services that will be used for the company. If possible, purchases should be justified if the user is called upon for questioning.
Employees should be required to keep all their receipts from their business credit card purchases, and to present these receipts to your finance department for filing and checking. Such rules should also be printed out and posted for all your employees to see, and in order for your business credit card to not be abused.
If you are interested in a business credit card for your company, then inquire with your local credit card company on what packages are available for your needs. Examine each business credit card package in detail, and make sure that you get only what you need and afford. You can enjoy the privileges offered by your business credit card if your company’s purchases are made wisely and carefully.